InstaTips – fair tip distribution, ready for payroll and taxes
A digital solution for businesses that receive tips and want to handle them correctly, transparently and automatically.
What is InstaTips?
InstaTips is a digital solution for companies in the hotel and restaurant industry that receive tips and want to handle them correctly, transparently and automatically.
When tips are collected and distributed by the company, there are requirements for distribution, documentation and reporting. InstaTips ensures that tips are processed in a structured and fair manner, and are ready for payroll and tax.
Tips are no longer just cash
Tips have gone digital
Today, tips are received via cards, mobile payments and tip pools in POS systems. At the same time, employees work across shifts, roles and locations, making handling far more complex than before.
Manual handling creates friction
When distribution and calculation are handled manually, there is often uncertainty about fair distribution, extra administration for management and payroll, and a lack of overview and documentation. This increases the risk of errors in reporting.
Modern operations require a structured solution
Many companies do their best, but lack a system built specifically for tips in a digital world. A professional structure ensures transparency, documentation, and consistent handling.
How InstaTips works
InstaTips collects all relevant data and calculates the distribution automatically.
Connect to your POS system
Tips are received automatically via integration with the POS/cash system.
Alternatively, they can be registered manually per location and day if integration is not desired.
Connect with shift and payroll data
Tips are automatically linked to working hours, shifts, employee groups and locations, so only employees who have actually worked receive their share.
A flexible distribution of tips
The distribution is based on actual working hours, employee groups and the company's own rules.
Everything is calculated automatically – without manual spreadsheets.
With or without
flexible salary
InstaTips can be used in conjunction with flexible payroll access or as a standalone solution with monthly transfer.
Full control for the company
The rules are set by you.
You decide when tips become available, when they are transferred to salary, and how they are distributed between employee groups.
Systematic and uniform handling
Approved shifts, fallback rules and any exceptions are handled in a structured and consistent manner across locations.
Control and documentation all in one place
All calculations are traceable and documented. You retain control while simplifying administration.
Transparency for employees
Full insight into earned tips
Employees can see earnings, distribution per shift and overall overview directly in the app.
Flexibility - if you want it
If the company also uses InstaPaid, employees can access their tips after the shift ends.
Also works independently
InstaTips can be used without flexible payroll access, where the amounts are simply calculated and transferred at the end of the payroll period.
Ready for payroll and reporting
Automated documentation
Directly ready for payroll and accounting
Control and compliance supported
Correct accounting and documentation are ensured and the company retains formal responsibility for wages and taxes.
Built for the hotel and restaurant industry
Optimized for high-speed operation
InstaTips understands the needs of hospitality environments, where changing shifts, varying shift times, and multiple employee groups are commonplace.
Improves both operations and bottom line
Systematic handling of tips supports:
- fewer questions about distribution
- less time spent on manual administration
- greater transparency for employees
Strengthens the employee experience
Clear communication about earnings and fair distribution creates higher well-being, greater motivation and better retention in a competitive industry.
